1. The Health Sciences Library selectively accepts print, a/v and electronic materials according to its subject profile. It accepts gifts and donations in the subject area of biomedical sciences, including
    • Life sciences, i.e. biochemistry, microbiology, allergy and immunology, cell biology, parasitology, genetics, etc.
    • Pharmacology
    • Medicine, including internal medicine and its subspecialties, pediatrics, geriatrics, ophthalmology, otolaryngology, orthopedics, sports medicine, etc.,
    • Surgery
    • Psychiatry
    • Dentistry
    • Alternative and complementary medicine
    • Public health and biostatistics
    • Nursing
    • Allied health including occupational therapy, physical therapy, nutrition, etc.
    • History of Medicine, including history of biomedical sciences (donated items on history of biomedicine as well as items which have historical significance may be on acceptance incorporated either into the general Library collection or into the Archives and Special Collections.)
    • Selected related disciplines

      Within its subject scope the Library is especially interested in research, historical and high level professional materials.

  2. The Library accepts such published materials as books and serial publications. It selectively accepts separate volumes and issues of serial publications if they may fill gaps in existing subscriptions and complete subscriptions for a range of years if needed.
  3. The Library does not usually accept duplicates of materials already in the collection, undergraduate level science materials, popular science and consumer health materials, newspapers as well as newsletters, pamphlets, posters, cards, materials in poor physical condition, etc., except where such materials might be appropriate for Archives and Special Collections.
  4. The Library has a right to accept or reject presented or donated materials at the point of an offer or, if accepted initially for a review, - after the review process. Review process is a decision making process based on assessing the potential benefit to the Library of accepting the donated item(s) into its collection.
  5. There is no deadline for the Library's review process, although the Library would do its best to make a decision ASAP.
  6. Materials, which the Library decides to decline after the review process, might be discarded or given back to the donor at donor's request, which should be agreed upon at the time of an offer.
  7. The donor should present the typed list of materials he/she wants to donate in advance (in person, by mail, via e-mail, or fax); without such a list the gift will not be accepted for review. On such a list: 1. for each book the author, title, publication date and, optionally, edition and a Publisher, should be stated; 2. for serials name of the journal and range of years and/or volume numbers should be stated; 3. for separate bound volumes or separate issues the name of the journal, volume number, issue numbers should be stated, 4. for a symposium/conference name of the conference, date and place should be stated.

    For collections that largely pre-date 1914, Archives and Special Collections staff may, in some cases, inspect the collection in the absence of an inventory.

  8. The donor should agree with the Library about the date and time of delivering books to the Library. Generally, the donor is responsible to arrange for the delivery or transfer of a gift.
  9. The Library does not prepare appraisal of a gift. If a donor requires an appraisal, arrangements for the appraisal are made directly between the donor and the appraiser. The appraisal must be completed prior to the transfer of a gift to the Library.
  10. If the Library incorporates the gift into its general collection, no special restrictions and requirements should be imposed by a donor as to the location and utilization, etc., of donated items. Restrictions on items accepted into Archives and Special Collections department may be open to negotiations.
  11. The Library appreciates the donor's generosity in presenting a gift to the Library. The Library acknowledges that such an act contributes to the medical education, medical research, preservation of intellectual and professional heritage, and ultimately contributes to the public good.
  12. Acknowledgement letters are sent to a donor for all accepted gifts if requested by a donor.

For more information contact:
Stephen Novak, Head of Archives and Special Collections, sen13@columbia.edu

Last updated: 9/2011